See this link for the guidance document in multple languages: https://www.epa.gov/climatechange/national-ghg-…
The Contact Form and Supplemental Information Documentation Template can be used to record personal communications, including telephone conversations or meetings, and a supplemental information template to provide additional documentation or explanation of QA/QC activities. This document is part of EPA’s National GHG Inventory Toolkit, a supplementary resource to EPA’s Developing a National GHG Inventory System Template Workbook. This Toolkit can be used by key members of a national inventory team to successfully design and develop a sustainable inventory system. Modify the template below to document personal communications for your country-specific circumstances, and provide any additional documentation or explanation of QA/QC activities.